Wedding Coordination Services

Our Wedding Coordination services are prefect for you if you would prefer to take care of most aspects of your wedding planning yourself but would still like access to planning guidance and advice in the final lead up to your day; along with the support of an on-the-day Wedding Coordinator to keep your plans on track so you can relax and enjoy all the special moments of the day.

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Option 1: Wedding Coordination

Recommended booking time: 15-6 months prior to your wedding
Price: From $2750* incl GST

We are here to help you to create your dream wedding with the perfect mix of face to face planning consultations, email and phone support, and access to our digital wedding planning tool kit.

Following your initial complimentary consultation, you will meet with your Wedding Coordinator twice during the final planning stages of your wedding – once at a site visit and/or final details meeting; approximately 8 weeks prior to your wedding, and again at the wedding rehearsal; where you can confidently hand over any of the final details of your day.

Wedding Coordination Inclusions:

• Introductory consultation to discuss your perfect day and confirm your coordination requirements – COMPLIMENTARY
• Access to the Collective Concepts digital wedding planning tool kit – checklists, budget template, guest list tracker, seating plan templates and more!
• Final site visit**, with you or on your behalf, to discuss venue and seating plans, weather contingencies, catering and beverage service, and roles and timings for your wedding day
• Re-confirmation of all bookings and details with suppliers
• Creation of your detailed wedding timeline and run sheet to be shared with your venue, suppliers, bridal party and MC
• Provide checklists for the MC, bridal party and key family members so everyone knows what their responsibilities are on the day
• Attend and assist at the wedding rehearsal, including a final hand over of last minute details
• Professional coordination of your wedding day**, including elements such as receiving important deliveries, supplier coordination: venue set-up and styling, catering and beverage service, and entertainment set up etc., arrival of guests through until the days formalities are over (generally after the first dance), management of compliance (i.e Health & Safety and Alcohol Management) and taking care of any unforeseen requirements to ensure you have the perfect day
• Overseeing of post wedding services such as ensuring venue is left clean, rubbish and recycling is removed and hire equipment is returned
• Ongoing consultation via email and phone, offering helpful advice and resources for a variety of details throughout your planning journey

** Additional travel cost, if outside of Christchurch, will apply.

 

Option 2: ‘Day of’ Wedding Coordination

Recommended booking time: 6-2 months prior to your wedding
Price: From $1550* incl GST 

If you have planned all the details, reconfirmed all your suppliers and just need a professional coordinator on the day to bring your wedding planning vision to life, our ‘day of’ wedding coordination service is exactly what you are after.

This is a scaled back version of our popular wedding coordination service that has you handing over all the nitty gritty to us 2 weeks prior to your wedding before we see you again at your wedding rehearsal for a final handover. Perfect for both the detailed couple and the DIY couple!

‘Day of’ Wedding Coordination Inclusions:

• Introductory consultation to discuss your perfect day and confirm your coordination requirements – COMPLIMENTARY
• Access to our Wedding Runsheet template to help you plan and finalise all your wedding details, knowing you haven’t forgotten anything
• Handover consultation 2 weeks prior to your wedding to discuss your run sheet, roles on the day, supplier details, venue / site plan, weather contingencies, and other important details that we need to ensure you have the perfect wedding day you have been dreaming of
• Attend and assist at the wedding rehearsal, including a final hand over of last minute details
• Professional coordination of your wedding day**, including elements such as receiving important deliveries, supplier coordination: venue set-up and styling, catering and beverage service, and entertainment set up etc., arrival of guests through until the days formalities are over (generally after the first dance), management of compliance (i.e Health & Safety and Alcohol Management) and taking care of any unforeseen requirements to ensure you have the perfect day
• Overseeing of post wedding services such as ensuring venue is left clean, rubbish and recycling is removed and hire equipment is returned

** Additional travel cost, if outside of Christchurch, will apply.

 

Add on: Wedding Planning Guidance 

Recommended booking time: 15-12 months prior to your wedding
Price: From $950* incl GST

Keep your planning on track with our Wedding Planning Guidance Package add on! The perfect solution if you would like to plan your own wedding but would love the support from a professional to guide you on your planning journey with regular consultations, recommendations, advice and tools.

• Regular planning consultations to keep you on track with your wedding planning checklist and to review your wedding budget.

The consultations will be based around your specific requirements e.g. supplier recommendations based on your style and budget (and tips on tracking inclusions, confirmations, deposits and final payments), refinement of your styling, signage, and ceremony and reception flow, menu planning, beverage selection, wedding party & MC roles, advice around sustainable wedding planning, health & safety, and alcohol management, planning for speeches and key songs, guidance for set up and pack down, etc. (Between 1.5-2 hours should be allowed for each wedding planning consultation)

 

Book your first complimentary consultation

Whether you have already started planning or are newly engaged contact us on 0800 321 567 or info@collectiveconcepts.co.nz to book your initial complimentary, obligation free consultation to discuss how we can help you create your perfect wedding!

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*Pricing valid until 30 April 2024

 

Top image by Susannah Blatchford Photography